For Healthcare Reps: Tips for Checking the Insurance Box Faster

October 12, 2012 at 5:15 pm 2 comments

“There’s no doubt about it,” said Kelly Plott, Document Specialist with Vendormate’s credentialing services, “liability insurance is one of the most confusing credentialing requirements for our vendors. Insurance liability is difficult to understand because of all the various types of insurance; couple that with the fact each hospital has different requirements and you can imagine the complexity.”

Based on her work with our vendors, Kelly put together the following tips to help vendors manage their liability insurance documents.

  • Read each hospital’s requirements on liability insurance before uploading your company’s Certificate of Insurance (COI).
  • Call your hospital contact if you have questions regarding their liability insurance requirements.
  • Make sure you have your company’s most current COI —  and that it’s not expired.
  • Ask Vendormate to activate the company document lock-down function so that other reps in your company can’t upload inaccurate COIs.  (This service is available to vendor companies with corporate plans.)

Know the answers to these questions to avoid extra work:

  1. What lines of insurance coverage does the hospital require (Commercial General Liability, Completed Products Liability, Workers’ Compensation & Employers’ Liability, etc.)?
  2. What are the hospital’s minimum coverage requirements?
  3. Does the hospital require an ACORD COI naming them as the certificate holder? Does the policy have the hospital’s complete mailing address?   Note: Many hospitals accept a generic COI or Memorandum of Insurance showing the company is properly insured without naming a specific certificate holder.
  4. If your rep is independent, you probably don’t need Workers’ Compensation.  Find out if the hospital will accept a letter of attestation or a State issued Certificate of Exemption to waive the Worker’s Comp requirements for the rep.

See this list of hospitals that currently have special or unique requirements for liability insurance.  As noted earlier, double check each hospital’s policy before uploading a COI.

Entry filed under: vendor credentialing. Tags: .

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2 Comments Add your own

  • 1. Joey  |  October 18, 2012 at 10:42 am

    I can’t access the list of hospitals. The link is broken.

    • 2. vendorcompliance  |  October 18, 2012 at 3:26 pm

      Thanks for the alert. The link should be fixed now.


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